CALL FOR PROPOSAL ACCOMODATION & MEETING PACKAGE SERVICES FOR COST MEETING AND ADVANCED CAPACITY BUILDING OF ASEAN S&T FELLOWSHIP

Deadline: 2018-09-07

BACKGROUND

The ASEAN S&T Fellowship Programme is a fellowship programme which provides opportunities for early career scientists who are citizens and residents of AMS to contribute their knowledge and analytical skills to their national governments. Fellows will be embedded in sectoral or line ministries or other agencies within their home countries, providing these institutions with increased technical capacity to make informed, science-based decisions. More specifically, fellows will be hosted by entities that support technical work in ASEAN science and technology priority areas, climate change, sustainable energy, and science, technology and innovation (STI) policy.

This fellowship programme was first launched in early 2014 and it continues since then. Following the success of previous event, The ASEAN Foundation, with the support from USAID, intends to organise The ASEAN S&T Fellowship Programme 2018. In this programme, fellows will be assigned for the year-long fellowship in their home country. They will also participate in training workshops as well as relevant regional science and technology events.

As part of this programme, ASEAN Foundation will arrange Advanced Capacity Building Workshop for the selected fellows. The 52 participants from 9 ASEAN Member States will be invited to Cebu, Phillipines to join this event. The event will begin on 14 October and it will end on 18 October. The 5 days long event will be divided for two main events, the first 3 days are for the Advanced Capacity Building Workshop and the last 2 days for attending the 75th COST Meeting. Referring to the matter above, we are seeking for a hotel which can support the event in providing accommodation and meeting package services.

GENERAL OBJECTIVE

The hotel is expected to support the event by providing accommodation and meeting package services.

TASKS AND RESPONSIBILITIES

The hotel will provide services based on following details:

No.

Description

Qty

Time

1

Fullboard/ Residential full day meeting

Twin sharing

Fellow and Alumni (27 rooms), AF staff (1 rooms)

(14 - 16 October 2018)

28 rooms

3 nights

2

Fullboard/ Residential full day meeting

Single occupancy

Asean Foundation (3), Resource person (3)

(14 - 16 October 2018)

6 rooms

3 nights

3

Fullday Meeting Package

Twin sharing

(14 - 16 October 2018)

3 pax

3 nights

4

Fullday Meeting Package Single occupancy

(14 - 16 October 2018)

3 pax

3 nights

5

Twin room

(13 October 2018)

28 rooms

1 night

6

Single room

(13 October 2018)

2 rooms

1 night

7

Twin room AF staff

(11-12 October 2018)

1 room

2 nights

8

Single room AF Staff

(11-12 October 2018)

2 rooms

2 nights

INDICATIVE TIMEFRAME

The selected hotel shall undertake the assignment described above within the period of 11 October – 18 October 2018

QUALIFICATIONS

The hotel should meet the qualification as described below:

  1. 4 star’s hotel
  2. Provide meeting room for 60 person capacity and round table setting

It will be used for date of 14, 15, and 16 October 2018

APPLICATION PROCESS

All interested applicants are to send quotation to procurement@aseanfoundation.org and kindly cc to ludhini.volva@aseanfoundation.org

DEADLINE FOR APPLICATION

7 September 2018

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