Internship and Volunteer Opportunities
ASEAN FOUNDATION INTERNSHIP PROGRAMME
As a minimum requirement, applicants must:
- Be an ASEAN national or holding a nationality of the ASEAN dialogue/development/sectoral partners.
- Be enrolled in a full-time university programme at the time of the application and during the internship.
- Be enrolled in a full-time undergraduate or post-graduate degree programme who has finished his/her first year of study or have already graduated but still within one-year of his/her graduation.
- Be fluent in the English Language by possessing an overall score of 6.5 in the IELTS or an overall score of 79 in TOEFL iBT. Knowledge of any ASEAN language is considered an asset.
- Be computer literate.
- Assignment and Duration
- Assignment may vary in length and tasks, depending on availability, skills and academic requirements, as well as the needs of the ASEAN Foundation.
- Internships are full time only (8 hours/day and 5 days/week), and last for between a minimum of eight (8) weeks and a maximum of six (6) months.
- The Internship Contract shall be issued to stipulate the length of period, its terms of reference and the supervisor’s name.
- In the past volunteer interns have been assigned to various tasks including:
- Performing background research and undertaking research support for proposal development
- Supporting tasks related to financial management, human resource administration, procurement process and administration arrangement
- Assisting organisational coordination (liaison with participants, etc.) and logistical arrangements (meeting and travel arrangements, etc.)
- Maintaining databases
- Assisting with the preparation and review of publications/policy briefs/presentations and note-taking at meetings
- Helping with the drafting and editing of content information for the website
- Contributing to the development of printed communication materials, including editing images/photos and layout
- Collating media coverage and website statistics and assisting in analysis.
- The student intern will not be paid by the ASEAN Foundation and will not be considered a staff member.
- All expenses connected with the internship, such as travel to the ASEAN Foundation, accommodation and living allowances in Jakarta, are the responsibility of the student intern or the sponsoring institution.
- The student intern is responsible for obtaining any necessary visas.
- The ASEAN Foundation will not accept any responsibility for costs arising from accidents and/or illness incurred during an internship and the student intern, therefore, should have a health insurance coverage.
- Proof of medical coverage must be provided before the internship commences.
- There is no expectancy of employment at the end of the internship.
- The student intern undertakes to conduct himself/herself at all times in a manner compatible with his/her responsibilities.
- The student intern must keep confidential any and all unpublished information made known during the course of the internship and not publish any reports or paper on the basis of information obtained except with the authorisation of the ASEAN Foundation
- The student intern will provide written notice in case of illness or other unavoidable circumstances which might prevent him/her from fulfilling the internship.
- Internship Performance and Quality Management
- A supervisor will be assigned to supervise and monitor the work of the student intern. There will be regular review meetings to discuss work progress as well as challenges and concerns that the student intern, faces.
- More specific work objectives will be jointly developed by both the supervisor and the student intern at the outset of the internship to ensure that the internship objectives and expectations can be monitored and achieved.
- The supervisor will provide relevant support for the student intern in reviewing their internship report for the university. In the case where such a report is not required by the university, the student intern will be requested to develop a personal reflection paper of two pages or a video documentary laying out the lessons they have learnt throughout the course of the internship and the work objectives delivered.
- At the closure of the internship, an evaluation form will be administered together with an exit interview to take place between the student intern and the supervisor as well as the Executive Director of the ASEAN Foundation. The interview aims at gathering insights from each other regarding the internship’s results and outcomes and suggested areas of improvement. These will be used as reference for future improvement in the Foundation’s organisational works, including the internship programme.
- The ASEAN Foundation will provide a letter of recommendation to the student intern for the completing the internship, if needed by the intern.
- In addition, the ASEAN Foundation will allocate the student intern with a workplace, computer, email account and access to non-sensitive documents in order for the student intern to have a conducive environment to work.
Finance and Administration Unit
2 Jl Sam Ratulangi
Menteng, Jakarta 10350
Fax: 62-21 3192 6078