TERMS OF REFERENCE FOR COMMUNICATIONS INTERN

BACKGROUND

The ASEAN Foundation with the support of Government of China, ASEAN-China Cooperation Fund and ASEAN Secretariat is implementing ASEAN-China Internship Programme in 2022. This one-year programme aims to provide young people in ASEAN (Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, the Philippines, Singapore, Thailand and Viet Nam) and China with opportunities to gain work experience and learn about issues pertinent to ASEAN community building efforts in the region. The ASEAN-China Internship Programme targets talented young people, including underserved youth and youth with disabilities, who are currently studying or a recent graduate.

In the implementation of ASEAN-China Internship Programme, qualified youth will be required to intern at ASEAN Foundation for four months, immersing themselves in an internship format that combines virtual and onsite placements. Selected interns will have the opportunity to work alongside highly skilled professionals of the ASEAN Foundation to gain real-world experience, develop their professional networks and put their academic learning into practice.

GENERAL OBJECTIVE

As part of the implementation of ASEAN-China Internship Programme, we are seeking capable Communications Intern who will positively contribute to build greater ASEAN awareness and instil stronger ASEAN identity among people of ASEAN. At the same time, the Communications intern will also be required to promote the benefits of ASEAN-China Internship Programme to key stakeholders.

TASKS OF THE INTERN

The Communication Intern will commit his/her time to ensure that all communications tasks are done accordingly and in timely manner throughout the internship period. This role will see the Communications Intern interning under the supervision and mentorship of the Head of Communications. The scope of communications tasks is as follows: 

ONLINE COMMUNICATION

• Support the Head of Communications in writing and planning contents for the ASEAN Foundation’s main website and ASEAN Foundation programmes’ microsites.
• Propose, edit and proofread contents on Facebook, Instagram, Twitter, LinkedIn, Line and TikTok.
• Develop e-newsletter contents.
• Contribute to the development of Podcast contents.
• Conduct social media monitoring regularly.
• Ensure all tasks are done in accordance to the communications protocol.
• Complete other tasks as assigned.

MEDIA RELATIONS

• Assist in preparing press release and writing human interest stories.
• Ensure all tasks are done in accordance to the communications protocol.
• Complete other tasks as assigned.

EVENT MANAGEMENT

• Assist in developing communications collaterals.
• Provide support for organisation of events.
• Ensure all tasks are done in accordance to the communications protocol.
• Complete other tasks as assigned.

EXPECTED OUTPUTS/DELIVERABLES

ONLINE COMMUNICATION

• Help update ASEAN Foundation’s main website and ASEAN Foundation programmes’ microsites regularly.
• Develop and circulate at least 2 social media posts a week to be circulated on Facebook, Instagram, Twitter, LinkedIn and Line.
• Develop at least 1 TikTok content per month.
• Produce at least 1 Podcast content monthly.
• Conduct monthly social media monitoring.
• Write at least 2 stories a month about ASEAN Foundation’s beneficiaries.
• Explore other innovative ways to boost ASEAN Foundation’s digital presence.

MEDIA RELATIONS

• Assist in preparing press releases for selected programmes.

EVENT MANAGEMENT

• Assist in developing communication collaterals for programme events.

EXPECTED OUTCOMES

The internship provides an opportunity for youth to learn more about ASEAN affairs, including ASEAN-China relations, and strengthen their professional and personal skills by working in an ASEAN body and contributing to ASEAN community building efforts. It is expected that interns could gain greater ASEAN awareness and possess stronger ASEAN identity after finishing the internship. At the same time, interns are also expected to have better skills and knowledge in social media management, media relations, virtual event organising and knowledge management.

TIME FRAME

The internship duration is four months with one month dedicated for virtual internship based on the selected intern’s country or residency. Interns will have the freedom to choose the following internship schedule in their application:

ELIGIBILITY AND ENTITLEMENTS

This internship programme welcome youth from Brunei Darussalam, Cambodia, Indonesia, Lao PDR, Malaysia, Myanmar, the Philippines, Singapore, Thailand, Viet Nam, and China to apply. Qualified internship candidates will be required to go through a rigorous, merit-based selection process.

The ASEAN-China Internship Programme is a paid internship. Below are the entitlements that ASEAN Foundation will provide for the interns:

• Return flight ticket from home country to Jakarta, Indonesia (Economy Class)
• Social-cultural visa
• PCR Test for selected interns
• Isolation/quarantine upon the arrival in Indonesia
• Accommodation, local transportation and stipends in Indonesia.
• Coaching/mentorship

Selected interns will be required to reside in Jakarta, Indonesia for three months and work remotely for one month for their internship (four months in total). During the one-month virtual internship, interns are not entitled to the package mentioned above except for the approved internet cost.

QUALIFICATIONS AND SKILLS

• Final year or recent graduate (at least within one year after graduation) in Communications, Marketing, Advertisement, Journalism disciplines
• Excellent command of both written and spoken English
• Familiarity in Microsoft Office 365, particularly in Excel, Power Point and Word
• Proficient in social media and other digital marketing tools
• Ability to take initiative and come up with creative communications and marketing solutions
• Ability to work in a multi-cultural team environment
• An understanding of international and/or development issues
• Demonstrate commitment to ASEAN Foundation mission, vision and values
• Display cultural, gender, religion, race, nationality and age sensitivity and adaptability

In order to apply, intern candidate is required to submit:

• An up-to-date CV;
• A cover letter that highlights his/her background and area of interest;
• Optional: Up to 3-minute video explaining why you are the best fit for the role and how this internship will add value to you as a youth. The format should be mp4 with maximum capacity of 10 MB. The video can be upload to google drive, DropBox, One Drive or similar online storage. Share the link to the video in cover letter.

Register here by Friday, 20 May 2022.