Term of Reference

BACKGROUND

First introduced in 2017, the ASEAN Data Science Explorers (ASEAN DSE), organised by the ASEAN Foundation and SAP, is designed to promote awareness and enhance the appreciation of an ASEAN Community amongst today’s youths through digital literacy intervention in the form of data analytics competition. The competition aims to accelerate the learning curve of students through a national and regional competition using the SAP Analytics Cloud (SAC).

ASEAN DSE National Finals across the 10 ASEAN countries were virtually organised at the 3rd and 4th weeks of August 2021. The winner of each National Final will move to the next stage of the competition – the Regional Final, which will virtually be conducted on 6 October 2021.

In order to support the implementation of the virtual ASEAN DSE Regional Final, the ASEAN Foundation is looking for a professional and experienced organisation or individual (Consultant) who can fully coordinate the live streaming of the Regional Final. This Consultant is deemed essential to execute a professional and engaging live streaming of the Final.

DUTY AND RESPONSIBILITIES

Under direct supervision of the Project Manager for the ASEAN Foundation-SAP Joint Initiatives and Head of Communications of the ASEAN Foundation, the Consultant will be hired to mainly produce a professional and engaging live streaming of the ASEAN DSE Regional Final. The schema of the assignment is home-based assignment. The Consultant is required to provide a live streaming platform with the following requirements/qualifications:

• Allowing the use of Videos, Screen Sharing, and Custom Branding
• Facebook LIVE minimum, if possible, YouTube LIVE
• Scheduled events for Facebook/YouTube
• Ability to save and download recordings
• Customizing live stream with full-screen graphic overlays, watermarks, and lower-thirds text
• Moving between multiple layouts and adapt scenes on-the-fly with real-time composition and switching
• Mix video and audio clips into the broadcast
• Hosting a minimum of 40 people
• In case of a speaker dropping out of the platform, producer should be able to quickly plug in the holding image to allow transition to the next speaker etcetera.
• Switching to the next speaker, producer to insert lower-third title of name of the speaker and other relevant details provided to you
• During pre-event and breaks, producer should play audio clips and holding image or selected video clips.

TIME FRAME

The duration of the consultancy is from 1 September 2021 to 15 October 2021. The estimated timeframe does not reflect the actual number of days worked but the recommended time needed to complete the above tasks and responsibilities. Moreover, it is noted that due to the nature of the assignment, there will be time when no actual work will occur because the Consultant will be waiting for either clearance from the ASEAN Foundation and SAP.

The following presents timeline of the outputs:

1. Demonstration of the 1st plan of Live streaming: 15 September 2021
2. Demonstration of the 2nd plan (the revised plan) of Live streaming (if necessary): 29 September
   2021
3. Execution of Live streaming: 6 October 2021

OUTPUTS

The hired Consultant is required to complete the following outputs:

1. Demonstration of the 1st plan of Live streaming: 15 September 2021
2. One teaser video of the Regional Final, winning teams announcing video/clip (to play at the Regional Final), ten winning teams video, and necessary designs pertaining to the live streaming of the Regional Final: 15 September 2021
3. Demonstration of the 2nd plan (the revised plan) of Live streaming (if necessary): 29 September 2021
4. Execution of Live streaming: 6 October 2021
5. 20 selected photos of the Regional Final, several of which are group photos, recording of the Regional Final, a summary video of the Regional Final: 15 October 2021

INTELLECTUAL PROPERTY

All information pertaining to this project belong to the ASEAN Foundation, which the Consultant may come into contact with in his/her performance. Duties under this assignment shall remain the property of the ASEAN Foundation and SAP who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of the ASEAN Foundation in line with the national and International Copyright Laws applicable.

REQUIRED SKILLS AND EXPERIENCE

• Professional experience in hosting Live streaming of national and international events
• Eye for design and attention to details are essential
• Excellent English skills
• Ability to work in tight deadline

All interested applicants are required to submit their application entries specifically outlining their experiences in hosting Live streaming of national and international events AND proposed quote with EMAIL SUBJECT “ASEAN DSE LIVE Streaming” to [email protected] with CC to [email protected] by 20 August 2021. Any inquiries pertaining to this opportunity can be addressed to [email protected]