Terms of Reference

BACKGROUND 

The ASEAN Foundation Model ASEAN Meeting or AFMAM is the ASEAN Foundation’s flagship programme to raise ASEAN awareness and promote greater ownership of the ASEAN Community amongst the young people throughout the region. It is designed to promote interest in ASEAN diplomacy by getting participants to know how decision-making is conducted at the ASEAN level through authentic simulation exercises. It also intends to promote regional friendship and develop participants’ skills in negotiation, public speaking and consensus building. 

The ASEAN Foundation has been organising the AFMAM since 2015, which was firstly organised in Selangor Malaysia in November 2015 as the First AFMAM 2015. Subsequent AFMAM was held Vientiane, Lao PDR (2nd AFMAM 2016), Manila, The Philippines (3rd AFMAM 2017), Singapore (4th AFMAM 2018), Bangkok, Thailand (5th AFMAM 2019) and virtually in Viet Nam (6th AFMAM 2020). The ASEAN Foundation is preparing to organise the 7th AFMAM 2022 to be convened through virtual meetings. The AFMAM will implement the “ASEAN Plus” mechanism in the simulation whereby it will involve the simulation of the ASEAN Plus One Summit. 

Each AFMAM brings its own specific thematic focus. The 7th AFMAM 2022 will focus on issues which are in line with the ASEAN Chairmanship of Cambodia, “ASEAN A.C.T.: Addressing Challenges Together”. The AFMAM has been a platform for the young people to learn about ASEAN affairs in a fun and educative way, through simulation exercises of major ASEAN meetings, involving simulation of Senior Officials Meeting (SOM) up to ASEAN Summit levels, which will provide intimate understanding of the ASEAN decision-making processes and mechanisms. 

During the AFMAM, the selected participating delegates will be assigned to role-play ASEAN high-level officials of one Member State other than their own. They will gain an understanding of the decision-making processes in ASEAN as they simulate different ASEAN meetings. They will also obtain a broad perspective and comprehension of ASEAN through expert lectures and coaching sessions/workshops. Guided by the Model ASEAN Meeting Guidebook developed by the ASEAN Foundation in 2015 and subsequently improved in 2020 as well as through online preparation and briefing and rehearsals, the participants will have the opportunity to simulate relevant ASEAN meetings in a realistic setting. At the same time, they will have the opportunity to improve their research and soft skills such as public speaking, teamwork, and leadership as they go through a series of meetings. To start, participants will carry out research for their country papers and then bring this information to bear during the various simulation exercises. 

The ASEAN Foundation is now calling for proposals to help with the organisation of the 7th AFMAM: 

1. To consult on the programme design and development, with the addition of the third track for ASEAN +1 Summit. 
2. To update the ASEAN Foundation Model ASEAN Meeting guidebook. 
3. To develop materials and documents for participating delegates before and during the programme/s. 
4. To develop curriculum for the online workshop sessions and to deliver the sessions for participating delegates. 
5. To develop the material for the online workshop sessions and to deliver the sessions during programme/s. 
6. To be a resource person during the programme/s. 
7. To compile and submit a final report. 

JUSTIFICATION 

The AFMAM has served as an effective tool and one of learning strategies for students to learn about ASEAN affairs and ASEAN diplomacy. Some of its alumni have gone back to their own countries and organised their own national/university-led Model ASEAN Meetings to promote ASEAN. 

To retain the interests of the audience in the AFMAM, it is deemed necessary to continue to improve the substance and content of the AFMAM to meet the current needs and keep it up to date. It is also important to continue to encourage the learning of ASEAN across the region and among the ASEAN external partners using the AFMAM approach. 

GENERAL OBJECTIVE 

This consultation service aims at engaging an experience professional, whether as individual or through a firm/company, who is expected to contribute to the implementation of the programme/s by developing materials, providing workshops to the programme/s participants, and serving as a resource person to support the simulation sessions. 

TASKS AND RESPONSIBILITIES 

The consultancy service will entail the following tasks and responsibilities to achieve the following deliverables: 

• Seventh ASEAN Foundation Model ASEAN Meeting 2022 (7th AFMAM 2022) 

*Subject to Change 

DUTY STATION AND DURATION OF ASSIGNMENTS  

The duration of consultancy will be from 31 May to 31 September 2022 and can be done remotely. 

SUPERVISION 

The consultant will work under the overall guidance of the ASEAN Foundation Executive Director, supervised by the officer-in-charge of the AFMAM during the assignment period. 

REMUNERATION 

A quotation/financial proposal is required responding to the required needs. Payment of service will be linked to deliverables. 

EXPERIENCE AND QUALIFICATIONS 

Experience: 

• At least three (3) years of experience in organising and/or coaching model intergovernmental conferences, such as Model United Nations, Model ASEAN Meeting, regionally and at least five (5) years nationally. 
• Experience in developing manuals and guidebooks for youth/students. 
• Familiarity with training methodologies and training. 
• Familiarity with Model ASEAN Meeting simulation. 
• Familiarity with ASEAN meetings, processes, mechanisms. 
• Excellent presentation and communication skills. 

Qualification: 

• Have undergone an undergraduate education or final year in law, social sciences, or humanities. 

APPLICATION PROCESS 

All interested applicants are to send application, with subject [AFMAM KHM – Consultancy Application] stating the position with the following documents to [email protected], cc: [email protected] and [email protected]:  

• Application letter indicating experience and interest to provide consultancy services for 7th AFMAM 2022. 
• Profile of the applicant specifying the experiences/past works and qualifications corresponding to the requirements this position is seeking.
• Financial proposal – Should the applicant wish to apply for all programmes, the applicant should indicate the finances/expenses for each. 

DEADLINE FOR APPLICATION 

All submissions must be submitted by no later than Tuesday, 17 May 2022 5 PM (GMT+7). 

--- Only successful candidates will be contacted ---