TERMS OF REFERENCE

Position Description

Background

Three decades after ASEAN was established, ASEAN Leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN.

It was of this concern that ASEAN Leaders established the ASEAN Foundation during ASEAN’s 30th Anniversary Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.      

After its establishment, the ASEAN Foundation has been tasked with supporting ASEAN’s community-building efforts by promoting greater awareness of the ASEAN identity, human resource development, people-to-people interaction, and close collaboration among the business sector, civil society, academia, and other stakeholders in ASEAN.

We continue to complement ASEAN priorities. To date, we work to strengthen the ASEAN Community.

We work in four thematic areas: education, arts and culture, environment, media development, and community building. We provide support through community projects, trainings, scholarships, fellowships, internships, and exchanges. We also organise meetings, conferences, roundtables, and workshops supporting the ASEAN Community.

Position Summary

Reporting to the Senior Programme Manager, the Project Manager will lead the implementation and coordination of the AI-related Programme, focusing on enhancing AI literacy among underserved youth, educators, and parents across the ten ASEAN countries. This pivotal role is integral to achieving the initiative's objectives, including training individuals, facilitating policy dialogues, conducting research, and spearheading a regional awareness campaign.

The ideal candidate must possess high motivation, enthusiasm, and the ability to work autonomously. He/She should demonstrate exceptional skills in collaborating with diverse stakeholders, including governmental bodies, agencies, non-governmental organisations, private sectors, and research institutions.

Functional Relationship

Develop and maintain effective, collaborative relationships with the following:

Internal (within Post)

• Executive Director
• All Official Staff of the ASEAN Foundation

External (outside Post)

• Implementing partners;
• Donor, Partners and Government Institutions; NPOs; Media; and Others.

Roles and Responsibilities

Programme Management and Execution:

• Manage and oversee the daily operations and strategic direction of the AI-related Programme.
• Coordinate with local implementing partners in each of the ten ASEAN countries to ensure programme deliverables are met. The deliverables include but are not limited to the following:
• Organising an AI-related campaign both online and onsite to inspire and educate at least 5,000,000 end-beneficiaries (educators, students, and parents) across ASEAN.
• Organising an AI-related training of trainers to create 2,000 Master Trainers
• Ensuring 2,000 Master Trainers will deliver in-depth AI trainings to 800,000 end-beneficiaries.
• Organising national roundtable discussion on AI literacy and responsible AI
• Coordinate with a working partner (university or think tank organisation) to ensure they can accomplish conducting a regional study on AI literacy and ethics landscape in ASEAN.
• Coordinate with a working partner (a non-government organisation, social enterprise, civil society organisation, start-up) to ensure they can support data management of project beneficiaries and project impacts.
• Organise 5 regional roundtable discussion on AI literacy and responsible AI.
• Supervise 6 AI-related Programme staff, including Senior Project Officer, Project Officer, Monitoring, Evaluation and Learning Officer, Administration Project Officer, Project Finance Officer, and Project Communications Officer.

Stakeholder Engagement and Partnership Development:

• Build and maintain relationships with all stakeholders, including educational institutions, government agencies, and community organisations across ASEAN.
• Collaborate with local implementing partners to align programme objectives and leverage resources effectively.
• Represent the initiative in policy dialogues and public forums to promote responsible AI practices.

Monitoring, Evaluation, and Reporting:

• Develop and implement a comprehensive monitoring and evaluation framework to assess the effectiveness of the program interventions.
• Prepare regular reports on program progress, challenges, and outcomes for stakeholders and funders.
• Ensure timely and accurate documentation of all project activities and outcomes.

Budget Management:

• Oversee the program budget, ensuring that all financial resources are utilized efficiently and transparently.
• Prepare financial forecasts and reports and conduct regular budget reviews with the Program Director and finance team.

Advocacy and Campaign Management

• Lead the planning and execution of a regional campaign to emphasise AI as a critical, future-ready skill.
• Coordinate public relations and media outreach to increase program visibility and impact.

Qualifications

Essential Qualifications and Skills:

• Academic background: Master’s degree in education, management, technology, or related fields and continuous training are required. Proficiency in project management skills and knowledge is essential.
• Work experience: At least 7 years in project management, with a preference for those who have managed large-scale educational or technology-related projects across diverse cultures and geographies.
• Management Skills: Demonstrated strong leadership with the ability to manage and synchronise teams across different locations.
• Communication: Exceptional communication, interpersonal, and negotiation skills. Proficiency in English and at least one ASEAN language is required.
• Technical Proficiency: Adept in using Microsoft Office Suite (Word, Excel, PowerPoint).

Desirable Skills:

• AI and Education: Understanding of the AI technology landscape and educational frameworks within ASEAN.
• Public Engagement: Experience in policy advocacy and public speaking.
• Design and Media: Basic design and layout skills, proficiency in Adobe Photoshop, and familiarity with desktop publishing software.
• Multilingual: Proficiency in another ASEAN language, in addition to Bahasa Indonesia, is a plus.
• Event Management: Experience in organising and managing project-related events.

Personal Qualities:

• Work Ethic: Independent and collaborative workability, demonstrating leadership, initiative, and reliability.
• Sensitivity and Adaptability: Effective at communicating and working in a culturally sensitive manner with a diverse range of internal and external stakeholders.
• Resilience and Flexibility**: Flexible, creative, and responsive, with the capacity to remain organised and make informed decisions in dynamic environments.
• Analytical Skills: Competent analytical and problem-solving skills, with a clear capacity for self-assessment, especially under stress.

Additional Considerations:

• Travel Requirement: Willingness to travel internationally, up to 10% of the time.
• Public Relations: Proven experience in communication and public relations is essential.
• Attention to Detail: Strong organisational skills with attention to detail.
• Multi-Tasking: Comfort with managing diverse and simultaneous tasks.

How To Apply

Any interested candidate must send an application email with the most updated CV/resume and a motivation statement letter attached to [email protected] with email subject: Project Manager – AI-related Programme.

Please name your file in the following format:

[Your Complete Name]_[Motivation Letter/CV] (i.e: Name Abc_CV or 

Name Abc _Motivation Letter)

Deadline

Friday, 12 July 2024, 23.59 Jakarta time

Only short-listed candidates will be notified.