TERMS OF REFERENCE 

Position Description 

Background  

Three decades after ASEAN was established, ASEAN Leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN.  

It was of this concern that ASEAN Leaders established the ASEAN Foundation during ASEAN’s 30th Anniversary Commemorative Summit in Kuala Lumpur Malaysia on 15 December 1997.        

After its establishment, the ASEAN Foundation has been tasked with supporting ASEAN’s community-building efforts by promoting greater awareness of the ASEAN identity, human resource development, people-to-people interaction, and close collaboration among the business sector, civil society, academia, and other stakeholders in ASEAN.  

We continue to complement ASEAN priorities. To date, we work to strengthen the ASEAN Community.  

We work in four thematic areas: education, arts and culture, environment, media development, and community building. We provide support through community projects, trainings, scholarships, fellowships, internships, and exchanges. We also organise meetings, conferences, roundtables, and workshops in support of the ASEAN Community. 

Position Summary 

Reporting to the Project Manager for Artificial Intelligence-related Programme, the Project Officer will support the daily implementation and operations of the AI-related Programme, focusing on introducing and enhancing AI literacy among underserved youth, educators, and parents across the ten ASEAN countries. This pivotal role is integral to achieving the initiative's objectives, including training individuals, facilitating policy dialogues, conducting research, and spearheading a regional awareness campaign. 

The ideal candidate must possess high motivation, enthusiasm, and the ability to work autonomously. He/She should demonstrate exceptional skills in collaborating with diverse stakeholders, including governmental bodies, agencies, non-governmental organisations, private sectors, and research institutions. 

Functional Relationship 

Develop and maintain effective, collaborative relationships with the following:  

Internal (within Post)  

• Executive Director 
• All Official Staff of the ASEAN Foundation 

External (outside Post) 

• Implementing partners; 
• NGOs; 
• Media; and 
• Others. 

Roles and Responsibilities  

Program Management and Execution: 

• Support the daily operations and strategic direction of the programme. 

• Support the coordination with local implementing partners from the ten ASEAN countries to ensure the project deliverables are met. The deliverables include but not limited to the following:  
  • Organising an AI-related campaign both online and onsite to inspire and educate at least 5,000,000 end-beneficiaries (educators, students, and parents) across ASEAN. 
  • Organising an AI-related training of trainers to create 2,000 Master Trainers.  
  • Ensuring 2,000 Master Trainers will deliver in-depth AI trainings to 800,000 end-beneficiaries. 
  • Organising national roundtable discussion on AI literacy and responsible AI 

• Support the coordination with a working partner (university or think tank organisation) to ensure they can accomplish conducting a regional study on AI literacy and ethics landscape in ASEAN. 

• Support the coordination with a working partner (a non-government organisation, social enterprise, civil society organisation, start-up) to ensure they can support data management of project beneficiaries and project impacts. 

• Support the organisation of 5 regional roundtable discussion on AI literacy and responsible AI.  

Monitoring, Evaluation, and Reporting: 

• Support the implementation of a comprehensive monitoring and evaluation framework to assess the effectiveness of the project interventions. 

• Support the preparation of regular reports on project progress, challenges, and outcomes for stakeholders and funders. 

• Support timely and accurate documentation of all project activities and outcomes. 

Advocacy and Campaign Management 

• Support the planning and execution of a regional campaign to emphasise AI as a critical, future-ready skill. 

• Support the coordination with public relations and media outreach to increase project visibility and impact. 

Education and Experience 

Essential Qualifications and Skills: 

• Academic Background: Bachelor’s degree in education, management, technology, or related fields. 

• Experience: A minimum of 4 years as a project officer or a related position with a preference for those who have supported educational projects across diverse cultures and geographies. 

• Communication: Good communication, interpersonal, and negotiation skills. Good proficiency in all areas of English (writing, speaking, listening, and reading). 

• Technical Proficiency: Adept in using Microsoft Office Suite (Word, Excel, PowerPoint). 

Desirable Skills: 

• AI and Education: Understanding of the AI technology landscape and educational frameworks within ASEAN. 

• Design and Media: Basic design and layout skills, proficiency in Adobe Photoshop, and familiarity with desktop publishing software. 

• Multilingual: Proficiency in another ASEAN language, in addition to Bahasa Indonesia, is a plus. 

• Event Management: Experience in organising and managing project-related events. 

Personal Qualities: 

• Work Ethic: Independent and collaborative workability, demonstrating leadership, initiative, and reliability. 

• Sensitivity and Adaptability: Effective at communicating and working in a culturally sensitive manner with a diverse range of internal and external stakeholders. 

• Resilience and Flexibility**: Flexible, creative, and responsive, with the capacity to remain organised and make informed decisions in dynamic environments. 

• Analytical Skills: Competent analytical and problem-solving skills, with a clear capacity for self-assessment, especially under stress. 

Additional Considerations: 

• Travel Requirement: Willingness to travel internationally, up to 10% of the time. 

• Public Relations: Proven experience in communication and public relations is essential. 

• Attention to Detail: Strong organisational skills with attention to detail. 

• Multi-Tasking: Comfort with managing diverse and simultaneous tasks. 

How To Apply 

Any interested candidate must send an application email with the most updated CV/resume and a motivation statement letter (including salary expectations and a list of references) attached to [email protected] with the subject: PO - AI-related Programme.  

Note that we will ONLY contact the shortlisted candidates who proceed to the next stage of application. If you don’t receive an email from us regarding the results of your application by 31 August 2024, this means that you are not shortlisted for the next stage of application.   

Deadline 

Friday, 9 August 2024, 23.59 (GMT+7)