TERMS OF REFERENCE (TOR)

REGIONAL CAPACITY BUILDING WORKSHOP: TRAINING CONSULTANT

EMPOWERING YOUTH ACROSS ASEAN (EYAA) PROGRAMME: COHORT 3

POSITION DESCRIPTION

BACKGROUND

Three decades after ASEAN was established, ASEAN leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among people of ASEAN. It was of this concern that ASEAN leaders established the ASEAN Foundation during ASEAN’s 30th Anniversary Summit in Kuala Lumpur Malaysia on 15 December 1997. The ASEAN Foundation is an organisation from and for the people of ASEAN and exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. For more information, visit: https://aseanfoundation.org.

EMPOWERING YOUTH ACROSS ASEAN

The eMpowering Youth Across ASEAN (EYAA)—launched in conjunction with the ASEAN Day on 8 August 2018—is a collaborative programme by the ASEAN Foundation and Maybank Foundation dedicated to empowering youth and communities across the region. The programme provides an experiential and educative learning platform for youth through social volunteerism. They collaborate with people from diverse backgrounds to implement their ideas and advocate solutions to grounded issues in local communities across ASEAN. They delve into an impactful journey to make a tangible, meaningful change among target communities in Cambodia, Indonesia, Malaysia, and the Philippines. Since 2018, the programme has empowered 175 youths, collaborated with 20 Civil Society Organisations (CSO) and Social Enterprises (SE), and directly impacted 38,933 community members across in ASEAN.

POSITION SUMMARY

Prior to the programme orientation and onsite project implementation, the ASEAN Foundation will run a virtual capacity-building workshop to enhance the skills and knowledge of the youths and CSO/SE partners in project management and sustainable development. In addition, the virtual capacity-building workshop will guide the Youth Volunteers (YV) and their assigned CSO/SE partners to develop and enhanced the project proposal that the CSO/SE partners submit as part of their application to the programme. Thus, the ASEAN Foundation is seeking for a consultant (i.e., either individual or in group) to develop necessary training materials, facilitate a virtual capacity building workshop, assists with the enhancement of their project proposals, and assist the participants to go through the lessons they learn throughout the project.

For around a four-week span, possibly in June 2023, the consultant will facilitate online workshop to guide the CSO/SE and YV to work together in; (1) design thinking; (2) sustainability; (3) organisational management; (4) financial management; (5) impact measurement; (6) reporting; (7) communications strategy for public campaign; (8) proposal development. The workshop will also assist the CSO/SE in consultation and discussion to refine their project proposal, M&E plan, and communications strategy. By the end of the workshop, each group that consist of one CSO/SE and 12 YVs shall submit their project proposal, including their final concept note of the project.

The virtual capacity building is planned to be held by running two sessions per week within a four-week span. In addition, the workshop will utilise a specific platform where the participants can download and review all the learning materials and submit their proposal/work. 

OBJECTIVES

The followings are the objectives of the recruitment of the consultant:

1. To facilitate the youths and CSO/SE partners to strengthen the project design and ensuring to achieve sustainable and tangible impacts.
2. To equip the Youth Volunteers with project management skills.
3. To empower the youths to make extended impacts on ASEAN level.

PARTICIPANTS

The workshop will be participated by ten CSO/SE representatives and 120 YVs. They are divided into ten groups—Each consists of one CSO/SE and 12 YVs, who will design and implement one project in one site in ASEAN member states.

EXPECTED OUTPUTS*

*These outputs and timeline are subject to change, which will be further discussed by the ASEAN Foundation and the consultant.

TIMELINE*

*Please note that this timeline is subject to change depending on progress of each phase and will be updated regularly. By applying for the work, you agree to adjust the timeline/work plan accordingly when it is necessary and requested by the ASEAN Foundation.

METHODS

The consultant may propose the training method, which will be delivered virtually. Meanwhile, the facilitation of proposal pitching in Bangkok, Thailand, and the facilitation of closing event (TBC) will be delivered onsite.

REMUNERATION

A budget plan ranging from USD 13,000 to USD 15,000 shall be submitted to ASEAN Foundation. The agreed-upon budget will be provided commensurate with the qualification and experience. The disbursement of the payment will be discussed upon contract signing between the consultant and the ASEAN Foundation.

QUALIFICATIONS AND EXPERIENCE REQUIRED

1. Experience in working with International Organisation
2. Are based in the ASEAN region
3. Are not affiliated with any political parties

HOW TO APPLY

Please send your consultancy service proposal consisting a minimum of the followings:

1. Background and Objectives
2. Company/Consulting Firm Profile
3. Portfolio
4. Methodology and Syllabus/Lesson Plan
5. Timeline/Workplan
6. Budget and Manpower Planning
7. Personnel Profiles

Please submit your application by 27 January 2022 at 23:59 (GMT+7) with email subject “Regional Capacity Building Workshop Training Consultant - EYAA Cohort 3” to [email protected] and cc to [email protected] and [email protected]