Report and Content Editor for ASEAN Science and Technology Fellowship

Terms of Reference


ASEAN Foundation is an organisation from and for the people of ASEAN. The Foundation exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. Through various projects under the thematic areas of Arts and Culture, Community Building, Education and Media, the ASEAN Foundation empowers the people of ASEAN to contribute to the building of the ASEAN Community. The ASEAN S&T Fellowship falls under the ASEAN Foundation’s thematic area on education.

For more info about the ASEAN Foundation, visit:


The ASEAN Science and Technology Fellowship is a partnership programme between the ASEAN Foundation, ASEAN Committee on Science, Technology and Innovation, ASEAN Secretariat and the U.S. Government through U.S. Agency for International Development (USAID) that provides opportunities for scientists in Southeast Asia to apply their knowledge and analytical skills in promoting evidence-based policy making in the region. It is a three-year project which runs from October of 2017 to October 2020.

Since its inception in 2014, the initiative has striven to support and encourage young scientists in Southeast Asia to work together with policymakers in integrating the ASEAN Community and advancing regional cooperation on ASEAN strategic priorities. The programme supports the implementation of the ASEAN Plan of Action on Science, Technology and Innovation 2016-2025 by highlighting its most important priorities as programme themes.

Through this programme, fellows are appointed to the relevant ministries in their respective countries to continue research in their topics of expertise within the ASEAN Community’s prioritised areas. Modelled after the American Association for the Advancement of Science (AAAS) Science and Technology Policy Fellowship Program and piloted by the ASEAN-U.S. Partnership for Good Governance, Equitable and Sustainable Development and Security (PROGRESS) project, the fellowship has thus far empowered 52 alumni. Under the management of the ASEAN Foundation, the fellowship is now in its fifth cycle. This year the themes are Digital Economy, Innovative Startups and Science, Technology and Innovation for the United Nation’s Sustainable Development Goals.

Further info on ASEAN S&T Fellowship, visit


The ASEAN S&T Fellowship programme will finish by the end of October 2020. As part of the programme’s exit strategy, we aim to produce two project reports and one impact factsheet highlighting the implementation milestones and featuring the key successes and lessons learned of the programme. The Report and Content Editor is expected to develop these reports and factsheet for submission to our donor (USAID) and circulation to relevant key stakeholders.


The Consultant is expected to perform the following tasks:

  • Edit, copyedit, and proof-read the output drafts and produce a final version that will be ready for design and publication.
  • The editing process will include a revision of the current text with tables and figures to achieve an optimal flow of information and presentation of the findings.
  • The editing process might entail substantive re-drafting and synthesising of parts of the existing text in order to make the outputs more readable and understandable to non-expert audiences.
  • Give recommendations for the output development in term of contents           


Below are the outputs that the Consultant must achieve throughout the consultancy period:




Final Report of ASEAN S&T Fellowship Programme

(up to 100 pages)

The report has to comprehensively cover the entire programme implementation from 2017 to 2020.

25 Sept 2020: receive the material from AF

10 Oct 2020: submit the 1st draft to AF

11-28 Oct 2020: review and improvement process

29 Oct 2020: submit the final draft to AF


Annual Report Year 3 of ASEAN S&T Fellowship Programme

(up to 80 pages)

The report is expected to cover the programme implementation in 2019-2020.

30 Sept 2020: receive the draft from AF

15 Oct 2020: submit the 1st draft to AF

16-28 Oct 2020: review and improvement process

29 Oct 2020: submit the final draft to AF


Impact factsheet of ASEAN S&T Fellowship

(up to 4 pages)

A factsheet containing impact figures, success stories and positive testimonials from the fellows to showcase the positive impact from the programme.

20 Sept 2020: receive the draft from AF

1 Oct 2020: submit the 1st draft to AF

2-24 Oct 2020: review and improvement process

25 Oct 2020: submit the final draft to AF

Entitlement to at least 3x revision


The price proposal should indicate a “lump sum amount” which is “all inclusive” for the tasks specified in the terms of reference. Payments will be made upon submission and approval of deliverables as above, and certification by the Executive Director. The amount will depend on the abovementioned deliverables and supporting documents completed by the consultant and accepted/approved by the Executive Director. Outputs should be delivered within the agreed timeline. Without submission and approval of deliverables, the Consultant shall not receive any payment s/he invests time for this assignment.


  • A University’s degree in Science, Engineering, Social Science, Communication, Development and other related degrees
  • Expert knowledge of written and spoken English
  • Has extensive experience in English report writing preferably in development sector
  • Demonstrable ability of writing with impact and writing effectively
  • Willingness to respond to suggestions within the review and feedback process


Please send application document that consists of:

  • CV
  • Cover Letter
  • Sample of Writings
  • Price Proposal

to [email protected], copying [email protected] and [email protected], with subject: ASTF Report and Content Editor. The deadline for application submission is 31 August 2020.

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