TERMS OF REFERENCE 

Please fill out the Request for Proposal document here  to submit your application.

BACKGROUND

Three decades after ASEAN was established, ASEAN leaders recognised that: there remained inadequate shared prosperity, ASEAN awareness and contact among the people of ASEAN. It was of this concern that ASEAN leaders established the ASEAN Foundation in Jakarta, Indonesia, at ASEAN's 30th Anniversary Summit in Kuala Lumpur, Malaysia, on 15 December 1997.

The ASEAN Foundation is an organisation from and for the people of ASEAN. The Foundation exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction, and development of the people of ASEAN. For more information, visit: https://aseanfoundation.org

Artificial Intelligence (AI) is rapidly transforming various sectors, particularly in education. From personalised learning experiences to automating administrative tasks, AI is enhancing the way educators teach and students learn. However, despite these benefits, many underserved communities, including students, parents, and educators themselves, are not adequately equipped to harness AI's potential. This lack of access and knowledge not only prevents them from fully benefiting from AI but also raises concerns about the safe and responsible use of these technologies. As AI continues to rise, it's crucial to bridge this gap and ensure that all communities have the tools and understanding necessary to use AI effectively and securely.

To tackle this issue, the ASEAN Foundation with support from Google.org will implement an AI literacy programme covering the 10 ASEAN Member States with various key activities such as policy advocacy, regional study on AI literacy and ethics, development of localised training content for underserved communities, and awareness-raising campaign. The programme aims to expose over 5,5 million people in ASEAN to AI literacy, while also providing in-depth training for 2,000 trainers. These trainers will go on to educate 800,000 youth, parents, and teachers.

GENERAL OBJECTIVE

The ASEAN Foundation invites interested and qualified Not-for-Profit Organisations (NPOs), youth-led organisations, and higher education institutions from across the 10 ASEAN Member States to collaborate on the development of AI literacy modules and training materials. These resources will be tailored for youth, educators, and parents, with the goal of empowering trainers to effectively teach AI concepts through both asynchronous and synchronous methods.

The selected modules and training materials developer (Consultant) will play a crucial role in ensuring that the contents are not only comprehensive for but also easy to be understood by all three target groups (youth, educators, and parents).

REQUIREMENT OF THE CONSULTANT

The Consultant must meet the following requirements:

• A minimum of 3 years of proven experience in developing modules for digital contents or AI-related programmes, particularly for international audiences
  • Experience in developing modules for international programmes, particularly those related to digital or AI literacyExperience in creating modules tailored for youth, parents, and/or educators is highly preferred
• Preferably a non-profit organisation
• Based in the Southeast Asia region
• Not affiliated with any political parties
• Fluent in English, with a strong understanding of contextual nuances

TASKS AND RESPONSIBILITIES

The following are the specific roles and responsibilities the Consultant must undertake:

• Develop four modules (for both asynchronous and synchronous learning) focused on AI fundamentals, including AI ethics, maximising productivity using AI tools, prompt creation, ethical AI usage, how to stay updated with the AI advancements, and practical applications of AI on a daily basis, including the applications of AI for combating fake news, disinformation, and The four modules comprise a module for the purpose of a 20-hour Training of Trainers (ToT) with master trainers as target beneficiaries and three modules tailored for the 12-hour training sessions for youth, parents, and educators
• Develop a learning journey and clear objectives for each beneficiary group: master trainers, youth, parents, and educators
• Ensure the learning paths are tailored to meet the unique needs and skill levels of each group, with defined outcomes that support AI literacy, ethical use of AI, and practical applications of AI
• Develop engaging and comprehensive exam materials, videos, interactive learning activities, presentations, and quizzes for each module
• Provide learning references that are related to each content (video, journal, websites, etc)
• Include pre- and post-tests to assess beneficiaries’ understanding on the contents in the module
• Collaborate with the ASEAN Foundation and Google.org to ensure alignment with programme goals

DELIVERABLES AND TIME FRAME

The following table outlines deliverables which the Consultant is required to achieve along with their timelines:

The above time frame is subject to adjustments and shall be discussed between the ASEAN Foundation and the Consultant.

SERVICES FEE

The interested Consultant is required to propose a quotation in line with the requested deliverables, which will then go through a formal bidding process to ensure transparency and competitiveness. This quotation must be inclusive of any relevant tax.

FEE DISBURSEMENT

The fee will be disbursed in two tranches as follow:

1. 40% after Signing of the Agreement and after Deliverable 1 is completed
2. 60% after Deliverable 3 is completed

APPLICATION PROCEDURE

Any eligible organisation interested in applying for this opportunity must submit the following documents:

1. A brief proposal outlining the organisation's experience in developing digital contents or AI-related modules for master trainers, youth, parents, and The proposal should include a detailed work plan and strategies for achieving all the set deliverables;
2. Organisational profile;
3. A copy of the organisation's legal entity registration
4. Proposed quotation

Please send the above documents to [email protected] and CC [email protected] and [email protected]

DEADLINE

Friday, 29 November 2024, 12.00 PM (Jakarta time)

QUERIES

For any inquiries, please contact [email protected]

INTELLECTUAL PROPERTY

1. The working partner affirms that their submissions are their own original work, have not been copied from others or from previous designs, including their own, and do not violate the intellectual property rights of any other person or
2. All information pertaining to this assignment belong to the ASEAN Foundation, which the working partner may come into contact with their
3. Duties under this assignment shall remain the property of the ASEAN Foundation who shall have exclusive rights over their
4. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of the ASEAN Foundation in line with the national and International Copyright Laws applicable