Video Editor for 2019/20 ASEAN S&T Fellowship

Terms of Reference


ASEAN Foundation is an organisation from and for the people of ASEAN. The Foundation exists because of one vision: to build a cohesive and prosperous ASEAN Community. As an ASEAN’s body, the Foundation is tasked to support ASEAN mainly in promoting awareness, identity, interaction and development of the people of ASEAN. Through various projects under the thematic areas of Arts and Culture, Community Building, Education and Media, the ASEAN Foundation empowers the people of ASEAN to contribute to the building of the ASEAN Community. The ASEAN S&T Fellowship falls under the ASEAN Foundation’s thematic area on education.

For more info about the ASEAN Foundation, visit:


The ASEAN Science and Technology (S&T) Fellowship is a partnership programme between the ASEAN Foundation, ASEAN Committee on Science, Technology and Innovation, ASEAN Secretariat and the U.S. Government through U.S. Agency for International Development (USAID) that provides opportunities for scientists in Southeast Asia to apply their knowledge and analytical skills in promoting evidence-based policy making in the region. It is a three-year project which runs from October of 2017 to October 2020.

Since its inception in 2014, the initiative has striven to support and encourage young scientists in Southeast Asia to work together with policymakers in integrating the ASEAN Community and advancing regional cooperation on ASEAN strategic priorities. The programme supports the implementation of the ASEAN Plan of Action on Science, Technology and Innovation 2016-2025 by highlighting its most important priorities as programme themes.

Through this programme, fellows are appointed to the relevant ministries in their respective countries to continue research in their topics of expertise within the ASEAN Community’s prioritised areas. Modelled after the American Association for the Advancement of Science (AAAS) Science and Technology Policy Fellowship Program and piloted by the ASEAN-U.S. Partnership for Good Governance, Equitable and Sustainable Development and Security (PROGRESS) project, the fellowship has thus far empowered 52 alumni. Under the management of the ASEAN Foundation, the fellowship is now in its fifth cycle. This year the themes are Digital Economy, Innovative Startups and Science, Technology and Innovation for the United Nation’s Sustainable Development Goals.

Further info on ASEAN S&T Fellowship, visit


The ASEAN S&T Fellowship initiative seeks to harness video medium to preserve all best practices and impact of the programme and communicate those achievements to its key stakeholders.

By focusing on human-interest aspect, the video editor will be required to produce videos that highlight the success stories of programme fellows and, through their stories, emphasis on the importance of evidence-based policymaking.


  1. 1 comprehensive storyboard of all 3 videos presented in PowerPoint or Word format.
  2. 1 video that introduces all 17 fellows of 2019/20 ASEAN S&T Fellowship programme (1 – 1.5 minutes duration).
  3. 1 video that highlights the outputs of selected fellows of 2019/20 ASEAN S&T Fellowship programme (2 – 3 minutes duration).
  4. 1 video that puts emphasis on the importance of evidence-based policymaking through the lens of 2019/20 ASEAN S&T Fellows (2 – 3 minutes).
  5. Entitlement to at least 3x revisions






Material Collection

27 July-10 Aug 2020



1-25 Aug 2020


Submission to AF

31 Aug 2020


Review and Revision

26 Aug-14 Sep 2020


Deadline of Final Products

20 Sep 2020

*Timeline is subject to change


The video editor will work closely with Project Manager of ASEAN S&T Fellowship with the support of Head of Communications. The process of review and approval of all video deliverables will involve USAID as main donor.

All video files edited should be delivered according to the standards established by the ASEAN Foundation and agreed with the consultant in accordance to the terms of reference for each assignment. All assets used to produce the video, including project files, should be delivered in their entirety so the material can be updated. At the end of each video, the consultant should be available (by phone or email) for at least five business days to address questions or comments


All information pertaining to this project (video documentations) belonging to the ASEAN Foundation, which the consultant may come into contact with in the performance of his/her, duties under this assignment shall remain the property of the ASEAN Foundation who shall have exclusive rights over their use. Except for purposes of this assignment, the information shall not be disclosed to the public nor used in whatever without written permission of the ASEAN Foundation in line with the national and International Copyright Laws applicable.


  1. Has extensive experience in storyboard development, video production and video editing
  2. Has good experience in developing creative video creation for engagement
  3. Ownership of video editing software is a must
  4. Technical knowledge that include creative process in script, storyboard, production editing to final artwork
  5. Possess good flexibility in receiving last minute changes and requests from client
  6. Able to work under pressure and meet tight timelines without affecting the quality of the final video


Please send application documents that consist of CV, Portfolio and Price Proposal by 5 August 2020 with subject: ASEAN S&T Fellow Video Editor to:

 and Cc:


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